Friday, April 27, 2012

Cover Letter Closing

A cover letter is a trick communication tool. One of the most difficult part is writing a cover letter closing that make a good impact. In the following article, some important points regarding such a letter have been discussed. To know more, read on

In your entire life time, once in a while, you will draft a very important document - cover letter. Closing of this kind of letters is absolutely difficult as this makes a last and lasting impression on the reader. The cover letter closing has been described in the following paragraphs. In case if you need to have a look at the other elements of the cover letter. Closing, the concluding aspect goes as follows. You may also refer to some letter writing guidelines and writing tips.

Cover Letter and its Closing
While writing a cover letter, you will always come to the concluding point of the letter, you will pause and think: 'how exactly can we say good bye to a person?'. Well the answer is that you should never say good bye. You should 'conclude'. This way the ball lands in the other person's court and the more better the closing, the more are the chances it will be shot back to you with a positive note.

Cover Letter: Before we get to some sample cover letter closing statements, let us get a closer look at the conception of cover letters and try to answer the impending question 'what is a cover letter'. A cover letter is basically a letter, which is a formal introduction to your response to an inquiry or advertisement. A cover letter is essentially a formal letter and is usually sent with other documents such as a CV, resume or even business documents such as quotations, business prospectus or inquiries. The cover letter principally bridges the 'approach' aspect of a said business deal, may it be an employment opportunity or a potential business deal. The contents of such letters are simple, straight forward and down to the point. In many cases the entire letter is rounded off in a few sentences, as there is no room for out of the context and irrelevant thoughts. Thus the best way to write a cover letter is to stick to facts in a very precise manner, yet the language should should sound positive and thoughtful.

Elements of the Cover Letter: The cover letter is broadly divided into three parts, namely, the introductory paragraph, where the reason or cause of letter is explained. Following the first paragraph, the main clause of the letter is explained and primary facts and figures that relate to the attachments of the letter are explained. The last paragraphs which is known as the cover letter closing paragraph is written. In some cases it can also be single, cover letter closing statement. This paragraph is followed by cover letter closing salutation. You can get all the elements from any cover letter format sample.

Cover Letter Closing Examples
The closing of the cover letter differ from situation to situation and the wording of the closing statement is also considerably differed accordingly. For example if you are writing a career change cover letter, you will need to keep the last statement hopeful, positive and sincere. For example, you can sound something like,

'though I am new to the field I really home that you will consider my application for an apprenticeship'

In cases where the cover letter is for a business deal or proposition, the statement can be a bit more, let's say arrogant, you may sound something like this,

'we hope that the proposition is considered by your company, as it is equally beneficial for every involved party, thanking you for your time'

Well apart from the fact that the language has to be universally polite, there should also be a hint of extra politeness or humbleness in cases where the person to whom you are writing to is of an exceptionally superior designation. Some people who want a reply as soon as possible, tend to include statements such as

'you may contact me at (O)_______________ or my (m)_____________. Alternately you may also consider, sending an email at ____________________.

Apart from the cover letter closing statement, addressing the person with a requisite salutation at the end of the letter is also necessary. Some salutations include:
1. Respectfully
2. Thank you for your consideration
3. Thank you
4. Yours truly
5. Respectfully yours
6. Kind regards
You can also go through writing a resume cover letter and writing a cover letter for an internship for some more information.

The statement and salutation should basically depend upon your tone of the letter and the over all flow of the letter. The better the cover letter closing is the better impression is going to be made on the reader, hence do not hesitate to make any innovate but appropriate cover letter closing statements and salutations. Good luck.

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